Job Details

Outreach Administrative Assistant

Dallas, Texas, United States

Website:

Posting no longer available

Job Description:

Please visit our website: www.northwestbible.org to view the job description. Please complete the application on our website and send both the application and resume to: Tina Johnson at tjohnson@northwestbible.org or fax 214-265-1609.

Outreach Administrative Assistant

Reports To: Minister of Outreach
Works with: Outreach Ministry Team, Ministerial & Support Staff, Northwest Missionaries, Congregation and Volunteers
Scope: To facilitate effective ministry by serving the Outreach Department, missionaries, volunteers and church body by providing administrative and ministerial support.

Administrative Support

• Assist with day-to-day operation of the department including: maintaining missionary roster, facilities scheduling, calendaring, bulletin requests, copies, mail, etc.
• Serve the Outreach Department, Board and teams by coordinating food and set-up of meetings and events.
• Attend and participate in weekly Outreach Department meeting.
• Attend and participate in monthly Outreach Board meeting.
• Assist ministers with direct missionary care and communicate with other church departments regarding needs and participation in our missionary care process.
• Assist the Outreach ministers with special activities and events including coordination and communication. Projects include: WorldPassion Update, Fall Fun Festival, Holiday Projects, WorldPassion Week, various donation drives and others as needed.
• Assist in the coordination and deployment of short-term Missions trips which includes: receiving applications, reserving airplane tickets, visas, individual insurance, receiving support money, overseas arrangements, assisting with training and materials, etc.
• Assist ministers with mobilization and management of international missions and local outreach volunteers.

Communications

• Function as the initial contact and source of information for members and attendees regarding Outreach programs and ministry.
• Assist in the design and distribution of communication materials.
• Manage and perform regular updates to the Outreach web sections, as well as create and execute distribution of period Outreach newsletters.
• Summarize and distribute missionary and Outreach prayer requests.

Database Management

• Apply and utilize the master church database for the completion of all department assignments including communications, lists, groupings, reports, activity and volunteer management and all other functions involving the use of an individual’s records and information.
• Serve on the Data Integrity Team (DIT) to insure that the database records are accurate and up-to-date for church ministry. Responsibilities include: participating in regular DIT meetings, merging of duplicates, managing new additions from the website or check-in stations, personal contacting and completion of individual records and completion of other data clean-up projects.
• Continually gain and sharpen database application skills through regular participation in database training.